If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a diﬀerence in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

9530 GRU - Accounts Payable

Salary Range Minimum:

$21.59

Salary Range Maximum:

$32.88

Closing Date:

01/10/2025

Job Details:

Performs the highest level of non-degreed accounting work, including, but not limited to, analyzing and resolving technical and complex accounts payable issues, processing and verifying vendor payment reports, analyzing data for financial reporting, maintaining financial database and accounts payable records, and other comprehensive financial functions. Masters all applicable software and organizational processes and procedures. May perform complex calculations, critical thinking, and analysis of sensitive financial matters.
Positions allocated to this classification report to a designated manager and work under general supervision with limited direction. Work in this class is distinguished from other classes by its lack of management responsibilities and from lower classes by its performance of high-level accounts payable responsibilities, including acting as a lead to other Accounts Payable Specialists.

#OnSite

Job Description:

SUMMARY

Positions allocated to this classification report to a designated manager and work under general supervision with limited direction. Work in this class is distinguished from other classes by its lack of management responsibilities and from lower classes by its performance of high-level accounts payable responsibilities, including acting as a lead to other Accounts Payable Specialists.

EXAMPLES OF WORK**

** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Depending on area of assignment:

Analyzes, calculates, and completes technical and complex accounts payable processes and functions.

Reviews, confirms and finalizes the payment proposals and maintain proper controls for accuracy and compliance.

Reviews, investigates and resolves complex purchasing and invoicing discrepancies and ensures all policy guidelines are met.

Evaluates and responds to vendor and user department inquiries and concerns, and coordinates necessary actions.

Analyzes, calculates and processes all travel requests, expense reimbursements and petty cash disbursements, and completes audit requests and reconciliations to ensure all guidelines are met.

Maintains proper records retention for all financial information and accounts payable records and documents to ensure compliance with all policies and procedures.

Accesses, interprets and identifies the best practice methods to extract, analyze, prepare and/or resolve technical and complex accounts payable and vendor issues.

Generates and analyzes reports to validate data for accuracy and timely processing of 1099 forms and reporting to the Internal Revenue Service.

Compiles, analyzes and prepares varied financial reports for managers, internal and external auditors and/or local and state agencies.

Complies with organizational, Federal and state policies, procedures and regulations.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

Responds to external payment verification audit requests in a timely manner.

May provide assistance to internal departments for analysis and research of financial data in preparation of regular or special financial reports.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

An Associate of Arts or Science degree with at least 12 semester hours of accounting can be substituted for one year of experience;

CERTIFICATIONS OR LICENSES

Licenses

None.

Certifications

None.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of accounting principles, practices and procedures and ability to apply such knowledge.

Thorough knowledge of accounts payable and receivable, banking practices, payroll, and the budget process.

Knowledge of auditing methods and familiarity with fund accounting.

Thorough knowledge of enterprise resource accounting systems.

Knowledge of legal requirements pertaining to Municipal government accounting desirable.

Effectively analyze, evaluate, and resolve complex accounting, accounts payable, billing and payroll tasks and resolve issues in compliance with policies and procedures.

Demonstrable skills in the use of personal computers and associated programs and applications necessary for successful job performance.

Effectively assess critical elements of a situation and decide upon appropriate actions in accordance with federal, state, local laws and ordinances, and departmental rules and regulations.

Demonstrable skills in the application of accounting principles to computerized maintenance of financial and accounting records and transactions.

Effectively make mathematical calculations with reasonable speed and accuracy.

Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with limited supervision.

Ability to compile data accurately and prepare varied financial reports.

Ability to communicate effectively, both orally and in writing.

Ability to work effectively with co-workers, department heads, elected officials, charter offices, other agencies representatives, and the general public.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is often required to sit for prolonged periods of time.

May, on occasion, require lifting, pushing, and/or pulling (less than 20 pounds).

WORK ENVIRONMENT

May be required to work and attend meetings outside regular business hours.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville oﬀers a competitive beneﬁts package and opportunities to grow both professionally and personally.

All ‘regular’ employees are eligible for traditional beneﬁts such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also oﬀer great things like on-site ﬁtness centers, tuition reimbursement, on-site medical staﬀ and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.

Veterans' Preference

Veterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.

If you are unable to apply online due to a disability, contact recruiting at HR@cityofgainesville.org or by calling 352-334-5077.