Job Summary

Note: To be considered for this position, candidates must include a cover letter specifying their interest in and qualifications for this position. The cover letter should be the first page of your resume and uploaded as one document.

As a comprehensive performing arts school set in one of the world's finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. Further, SMTD is strongly committed to diversity and inclusion as a means of achieving and sustaining excellence.

Responsibilities*

Reporting directly to the Engagement & Outreach Community Programs Manager, the program coordinator will be responsible for logistics and customer service aspects of Music, Theatre & Dance community engagement programs and other projects as assigned by the Community Programs Manager.

General Program Responsibilities:

Provide support to the Community Programs Manager, assisting with programs including Michigan Artist Citizens (MAC), Michigan's Success Through Artistry & Readiness (M-STARs), Performance Outreach, Performance Engagement Educational Residencies (PEERs), and Faculty led outreach activities.
Serve as key support for the JumpStart Theatre - Michigan program at SMTD
Support the growth and development of sustained, mutually beneficial community partnerships with guidance from the Community Programs Manager.
Ensure compliance with the University of Michigan's Standard Practice Guide 601.34 - Policy on Minors involved in university sponsored programs or programs held in university facilities with direct support from the E&O Administrative Associate.

Music, Theatre and Dance Community Engagement Programs:

Support, schedule, and coordinate Music, Theatre & Dance community engagement programming as outlined by the Community Programs Manager including, workshops, community classes, tours, outreach performances, and site visits.
Coordinate with SMTD Communications team on webpage updates and promotional materials.
Assist with space reservations on and off campus for community engagement programs.
Collaborate with E&O Administration Associate to prepare contracts for faculty, guest artists, alumni, and students
Correspond with faculty, staff, students, university, and community agencies to prepare program support materials including handbooks, schedules, and registration materials
Collaborate with teachers, schools, community organizations, and alumni to support program participation in coordination with the Community Programs Manager.
Coordinate with E&O Youth & Adult Programs Managers to support outreach activities to increase access and enrollment for summer intensives and community classes.

Jumpstart Theatre (JST) Program:

Serve as the lead mentor for the JumpStart Theatre program in schools in Detroit and Ypsilanti. The Program Coordinator attends rehearsals at the schools on a regular basis to provide guidance and support for the production process.
Coordinate with SMTD JST team to schedule regular mentor visits to each school (weekly in most cases) ensuring that casting, rehearsals, and the productions are all on track.
Provide guidance, support, resources, and encouragement to JumpStart Theatre students, teachers, and administrators
Serve as editor of the monthly JumpStart Theatre informational newsletter. Attend virtual/in-person meetings with SMTD JumpStart Theatre management team, providing timely, post-visit updates and collaborating on action items.
Coordinate the involvement of SMTD MAC student teaching artists as needed.
Partner with the JST team to coordinate 3 Theatre Boot Camps throughout the academic year. Attend JumpStart Theatre performances at Detroit and Ypsilanti schools. (February-May)
Provide administrative and logistical support for end of year Celebratory Showcase rehearsal and performance. (June).
Attend Professional Development training sessions.

Required Qualifications*

A Bachelor's Degree in the arts, arts education, arts management, or related field; experience working with K-12 students, parents and professional performing artists; experience with logistics for arts programs in the areas of scheduling, registration, and customer service.
Excellent computer, oral, and written communication skills. Excellent organizational skills with a commitment to the detailed implementation of program logistics, capacity to plan across several programs and anticipate workload.
Demonstrated ability to work effectively with individuals from diverse backgrounds, communities, and cultures. Work cooperatively with faculty, staff, students, and community partners.
Work independently with minimal supervision and as part of a dedicated team.
This position involves traveling to off-site locations as needed.
Must have the ability to work evenings and weekends as needed to fully support events and programs.
This position routinely moves materials weighing up to 50lbs for various program needs.

Desired Qualifications*

An understanding and appreciation of higher education and the diverse cultures of the schools and colleges within the University. Understanding of policies and protocols is a plus.
Experience with MS Office Suite, FileMaker Pro, Adobe InDesign, Adobe Creative Suite, Mail Chimp, and Google cloud based environment.
Experience with grant writing and securing sponsorships is a plus.
Previous experience with the development, implementation, and assessment of outreach programs.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Background Screening

A pre-employment background check must be conducted before a candidate may receive a firm offer of employment to a staff position at the University of Michigan.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.