Full Job Description
Posting Title: Field Administrative SupervisorReports To: Field Administrative ManagerLocation: San Jose, CaliforniaSalary Range: $85,000 to $95,000Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
WHO WE AREFor nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.THE PRODUCTION TEAM This team manages all union and office field employees, coordinating between the IBEW and job sites as needs vary and change.ABOUT THE ROLEThe Field Administrative Supervisor at Cupertino Electric, Inc. reports directly to the Field Administrative Manager and collaborates closely with Field Leadership to oversee field administrative functions across multiple project sites. This role is instrumental in supporting the consistency and efficiency of processes related to onboarding, payroll support, resource tracking, and site administration. Working under the guidance of the Field Administration Manager, the Field Administrative Supervisor implements best practices, monitors team productivity, and ensures alignment with Cupertino Electric's standards. This position is well-suited for a detail-oriented leader with proven organizational skills and the ability to effectively guide and support teams in a dynamic construction environment. Regular travel to project sites is required to provide hands-on support and drive alignment across locations.Team Support & Supervision:
WHO WE AREFor nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.THE PRODUCTION TEAM This team manages all union and office field employees, coordinating between the IBEW and job sites as needs vary and change.ABOUT THE ROLEThe Field Administrative Supervisor at Cupertino Electric, Inc. reports directly to the Field Administrative Manager and collaborates closely with Field Leadership to oversee field administrative functions across multiple project sites. This role is instrumental in supporting the consistency and efficiency of processes related to onboarding, payroll support, resource tracking, and site administration. Working under the guidance of the Field Administration Manager, the Field Administrative Supervisor implements best practices, monitors team productivity, and ensures alignment with Cupertino Electric's standards. This position is well-suited for a detail-oriented leader with proven organizational skills and the ability to effectively guide and support teams in a dynamic construction environment. Regular travel to project sites is required to provide hands-on support and drive alignment across locations.Team Support & Supervision:
- Assist the Field Administration Manager in overseeing Field Admins and Field Operations Coordinators, ensuring that tasks are executed consistently and in alignment with Cupertino Electric's standards.
- Provide day-to-day guidance to field administrative staff, ensuring they adhere to standardized procedures for accuracy and compliance.
- Monitor and support team productivity by providing feedback, addressing performance issues, and coordinating with the Field Administration Manager to identify training needs.
- Coordinate new hire onboarding processes in partnership with site-level teams, ensuring compliance with I-9 and orientation requirements.
- Support the implementation of consistent onboarding processes across all project sites, assisting in site orientations, badging, and workforce integration.
- Assist with overseeing payroll submission and reporting processes by ensuring adherence to established workflows and reviewing for accuracy.
- Facilitate the tracking of workforce resources, including attendance verification, dispatch requests, and personnel updates, under the direction of the Field Administration Manager.
- Support field teams in maintaining daily reporting, ensuring reports are submitted accurately and on time to project stakeholders.
- Oversee requests for IT support and supplies, ensuring field staff receive timely assistance and resources.
- Ensure that safety training records and compliance documentation are accurately maintained at each site.
- Regularly evaluate administrative processes in coordination with the Field Administration Manager to identify areas for improvement.
- Implement best practices established by the Field Administration Manager, ensuring alignment with company standards across all sites.
- Participate in periodic audits to verify compliance with Cupertino Electric's administrative standards and recommend adjustments as necessary.
- Travel as needed to project sites to support administrative functions, address site-specific needs, and gather feedback from field teams.
- Act as a liaison between field administrative teams and the Field Administration Manager to ensure consistent communication and alignment on processes and goals.
- Exceptional organizational and team supervision skills, with the ability to provide clear guidance and support to administrative staff.
- Proficiency in administrative processes related to onboarding, payroll, and resource tracking within a project-based environment.
- Proficiency in Microsoft Office applications, particularly in Excel and Outlook.
- Ability to identify opportunities for process improvements and ensure adherence to best practices.
- Familiarity with construction site operations, safety protocols, and union workforce onboarding is preferred.
- Excellent attention to detail, time management, and communication skills.
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Job Category:
Manufacturing
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