Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The Legal Secretary provides essential administrative and executive support to attorneys, paralegals and business leaders. This role is essential to ensuring we deliver on our core principles including a firm first mentality, client-centricity, collaboration and excellence. The Legal Secretary must thrive in a fast-paced team environment and demonstrate strong organizational, communication and up-to-date technical skills.

What You Will Do:

Administrative Support

Play a crucial role in managing the daily operations of our legal team.
Manage complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders.
Handle all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services.
Efficiently managing all communication modalities including calls, emails and hard copy mail.
Ensure communications are handled appropriately and in a timely manner. Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment.
Provide backup support to other secretaries, including absence coverage and overflow tasks as needed.

Document Preparation & File Management

Responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity. You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies.

Business Intake/Conflicts

Open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign.

Time Entry/Billing

Facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time. May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc.

Who You Are:

High school diploma/GED required
College degree preferred but not required
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
You possess exceptional organizational skills, allowing you to manage multiple tasks and projects simultaneously with efficiency and precision. Your ability to prioritize and handle a variety of responsibilities ensures that deadlines are met and operations run smoothly, even in a fast-paced environment.
You have outstanding communication skills, both written and verbal, enabling you to convey information clearly and effectively. Whether drafting legal documents, corresponding with clients, or collaborating with colleagues, your communication is always professional and articulate, fostering strong working relationships and ensuring accurate information exchange.
You understand the importance of confidentiality in the legal field and are committed to maintaining the highest standards of privacy and discretion. You handle sensitive information with care, ensuring that all client and firm data is protected and only shared with authorized individuals
You are committed to continuous learning and professional growth. You actively seek out opportunities to enhance your skills and knowledge, and you value collaboration, working effectively with colleagues to achieve common goals and improve team performance.
You have a thorough understanding of the firm’s structure and the resources available to you. This knowledge allows you to navigate the organization efficiently, leveraging the right tools and contacts to support your work and contribute to the firm’s success.
You are proactive in identifying areas for improvement within existing processes and procedures. Your innovative mindset drives you to suggest and implement changes that enhance efficiency, accuracy, and overall effectiveness.
You possess strong analytical skills, enabling you to find solutions to various administrative challenges. You can assess situations, accurately identify issues, and prioritize workloads effectively, ensuring that problems are resolved promptly and operations continue with minimal disruption.

#LI-MS1

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

Flexible work arrangements and hybrid work schedule
Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks

Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

This position is eligible for overtime: Yes