Job Summary
The Pediatric Cancer Unit (7 East) is currently seeking a Senior Level Administrative Assistant to provide highly responsible and complex support to the unit Nursing Leadership and staff. The position is part-time (24 hours), Monday through Friday.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Responsibilities*
- Duties include but are not limited to providing administrative support to the Clinical Nursing Director and other unit nursing leadership positions (Nurse Supervisor, Educational Nurse Coordinator, and Clinical Nurse Specialist).
- Develop, maintain, adjust nursing and ancillary schedules, payroll, reports, billing, gross pays, PTO accruals, and personnel paperwork.
- Monitor and review expenditures for materials, equipment and travel. Order supplies and other items as necessary.
- Coordinate the use of facilities, services and equipment.
- Prepare electronic education course registrations, submit staff attendance, etc.
- Coordinate the handling of routine personnel actions.
- Assist in the resolution of operating problems and employee complaints.
- Prepare, submit and reconcile financial processes and statements such as travel and hosting expenses, tuition support, gift accounts, etc.
- Maintain personnel records.
- Exhibit exemplary customer relation skills in interacting with unit staff in a fast paced, customer friendly environment.
- Process, reconcile and submit bi-weekly and monthly payroll generated from OneStaff data, adhering to Department of Labor regulations, UM Policies and Procedures and contracts. Review Gross Pay Registers, make adjustments as necessary and ensure timely follow-up with staff involved.
- Prepare all personnel documentation including job postings, appointment changes, and all records/absences pertaining to personnel issues
- Complete other duties as assigned
Required Qualifications*
- An associate degree or an equivalent combination of education and experience is necessary.
- 4+ years of experience in an administrative/clerical support capacity.
- Experience of at least 2 years on an acute care inpatient unit and knowledge regarding clinical operations.
- Highly motivated to provide excellent customer service.
- Excellent verbal and written communication and organizational skills.
- Demonstrated ability to work independently and cooperatively, be flexible/prioritize and complete tasks in a timely manner.
- Reasonable knowledge of University Policies and Procedures.
Desired Qualifications*
- Experience using ANSOS/OneStaff, M-Pathways/PeopleSoft, Data Mart, Wolverine Access Financials, and Human Resources.
- Knowledge of MNA contract and the Standard Practice Guide.
- Knowledge of e-Recruit, Cornerstone and Concur.
- Proficient in Microsoft Windows and Excel.
This is a dayshift position
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
